Built for Canada · Ontario
Staffing agency software built for Ontario
Kordis is staffing agency software built for Ontario agencies with 25 to 100 workers. It fills shifts with staged confirmation calls and texts, tracks the cards Ontario workers carry, and moves hours from timesheet to payroll file without re-typing.
Ontario's rules are built in, not bolted on: forklift certificates gated by expiry, Smart Serve checked before anyone pours, WSIB clearance documents tracked, and calls placed inside Ontario's allowed calling hours.
Rules verified July 11, 2026 against the sources at the bottom of this page.
On your own data. No credit card.
What are the rules for a staffing agency in Ontario?
The licences, clearances, and pay rules a Ontario temp agency operates under, with the government sources they come from.
| Rule | What Ontario requires | Where it comes from |
|---|---|---|
| Agency licence | A THA licence is mandatory: $1,500 application fee in 2026 plus a $25,000 letter of credit. Status is public on the provincial registry. | ESA Part XVIII.1 |
| Workers' compensation | WSIB registration, with clearance certificates clients check. A clearance is valid up to 90 days on a quarterly cycle. | WSIB |
| Public holiday pay | Regular wages plus vacation pay in the 4 work weeks before the holiday, divided by 20. Nine public holidays. Temp workers qualify. | ESA |
| Overtime | 1.5 times pay after 44 hours in a week. The agency, as employer of record, owes it. | ESA |
| Serving alcohol | Smart Serve certification for anyone who serves or handles alcohol. | AGCO / Smart Serve Ontario |
What does Kordis do for a Ontario agency?
Forklift certificates tracked by equipment class with expiry windows, so a lapsed card never reaches a shift.
Smart Serve tracked per worker and dispatch-gated: whoever pours holds a current card.
Expiry-dated documents get renewal texts at 90 days, 2 weeks, and 3 days before they lapse.
Confirmation calls and texts go out inside Ontario's calling hours, staged for your OK.
One-click compliance packs per worker when a client or the ministry asks.
Hours from every client's timesheet format to your payroll file without re-typing.
Pay calculation and payroll stay with your payroll provider; your books stay in your accounting tool. Kordis is the layer that fills the shifts and gets the hours there clean. See how it works and pricing.
Common questions from Ontario agencies
Does Kordis work with Ontario's THA licensing rules?
Kordis does not obtain or renew your THA licence; that stays between you and the ministry. It keeps the operational records a licensed agency is expected to have: per-worker credentials, assignment history, and hours, exportable as a compliance pack in one click.
Does Kordis track WSIB clearance certificates?
Yes, as expiry-dated documents. WSIB clearances run on a quarterly cycle and are valid up to 90 days, so Kordis warns you before a lapse the same way it warns on worker cards: at 90 days, 2 weeks, and 3 days.
Does Kordis calculate Ontario stat holiday pay?
No. Pay calculation stays with your payroll provider. Kordis gets the inputs right: clean confirmed hours per worker per week, moved from client timesheets to your payroll file without re-typing, so the provider's holiday math starts from correct numbers.
Which Ontario staffing industries does Kordis serve?
Light industrial and warehouse, private-pay nursing and PSW, and banquets, events, and hotels. The credential gates adapt per industry: forklift classes for warehouse crews, college registration for nurses, Smart Serve for event staff.
Guides for Ontario agencies
- The THA licence in Ontario: requirements, costs, renewal
- How to check the Ontario THA public registry
- WSIB clearance certificates: the 90-day rule
- Stat holiday pay: Ontario vs BC vs Alberta
- How to start a staffing agency in Ontario
Sources
See it on your own roster.
Bring a recent week. You will leave with your own data already working, Ontario rules included.
Start your two weeks freeOn your own data. No credit card.