HOURS RECONCILIATION

Find the mismatch before the file leaves.

Kordis compares the hours tied to the shift, names the affected worker, and prepares a clean handoff to the payroll provider you keep.

Kordis · Pay runs

Example

Pay runsAll clients

Kordis: CustomCurrent

Hours ready for payroll

Week ending August 29 · ADP Canada

3 of 3 workers

Worker
File #
Reg hrs
OT hrs
Remove
104
40.00
2.50
118
39.50
0.00
127
31.75
0.00

Hours check

The hours must match, or someone gets underpaid.

Hours in your files: 113.75
Hours in the file you download: 113.25

0.50 hours don’t match between your files and the export

Those hours won’t be paid unless this is expected (rounding, or bonus-only workers who have no hours). If it’s more than a rounding difference, review the files before you export: a real gap means someone gets underpaid.

This 1 worker has hours that don’t match between your file and the export. Review the row:

Worker	Hours in files	Hours in export	Difference
Asha Kaur	40.00	39.50	−0.50

A − means some of that worker’s hours were dropped on the way to the export; a + means hours were added (the same worker appeared twice in your file and Kordis combined them, or someone has a bonus with no hours).

Export anyway. I’ve reviewed the hours differences.

Workers imported3 total

Imported at Aug 29 · 7:42 p.m.

Workers

Regular

111.25

Overtime

2.50

File #s matched

3/3

Illustrative Canadian staffing data, on real Kordis screens.

THE MISMATCH

The shift ended. Two sources disagree by thirty minutes.

That difference is small enough to hide in a spreadsheet and large enough to become a worker call tomorrow. Kordis points to the exact row while the week is still in view.

Kordis · Pay runs

Example

Amara O. · Dock 4

Example

Monday assignment

Scheduled

8.0 h

Reported

8.5 h

Exception

0.5 h to check

Reviewer

Approved

Ontario rules shown with the assignment. You approve the file for the payroll provider.

Illustrative Canadian staffing data, on real Kordis screens.

ONE APPROVAL

One worker. One difference. One action.

Compare

Scheduled and reported hours stay together.

Review

Your team checks the source and affected worker.

Approve

The provider receives the clean handoff.

YOUR PAYROLL PROVIDER

Kordis prepares the file. Your provider pays the worker.

The hours comparison and approval remain visible to your team, then leave in the format your payroll process already uses.

STRAIGHT ANSWERS

Before the export.

Does Kordis replace payroll?

No. It prepares approved hours for the payroll provider your agency already uses.

What does a mismatch show?

The affected worker, the source totals, the difference, and the action your team can review.

Who approves the export?

A person on your team does. The file waits for that decision.

← Follow the shift from dispatch Show the client the completed work →

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